Media, gallery and event operation with FotoboxShop24 Studio

STUDIO / HELP & PRACTICE Prepare a coherent guest experience and keep track of your image files. You need a selected test event, free storage and your own or approved media. Export and secondary backup require a suitable additional drive. To show the slideshow on another screen alongside guest operation, you need a second display. Before the event: Check media, guest permissions and output before your event. Videos require suitable Windows codecs; for countdown videos, also check the numbers and playback duration.

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Version 0.8.47 · 48 pages each Step by step through setup, camera, photo printing, templates, guest screen and event operation – including checking the live image framing. Deutsch · PDF English · PDF Français · PDF Italiano · PDF Español · PDF

The PDFs open in a new tab and can be saved for offline reading. The software, built-in help and manual are available in German, English, French, Italian and Spanish. Telephone support is available in German and English, and email support in all languages.

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1. Assign still images and videos to capture phases

Open Animations and Standard animations & archive.
Choose a file and assign it to the start screen or a capture phase. Find additional phases under Additional capture phases.
Assign countdown videos specifically to During countdown, not before the countdown. Check the numbers and duration.

PNG/JPEG images remain still; GIFs and videos play. Imported media are copied locally into the archive and event. Remove a phase entry without deleting the archive. Because videos require Windows codecs, test them in preview and in the full sequence. If problems occur, a verified still image is a simple recovery option.

2. Use filters, greenscreen and cancellation deliberately

Open Effects, enable permitted filters and, if needed, Guest chooses filter after capture.
Check every offered look in the finished print layout.
For coloured backgrounds, open Greenscreen, light the area evenly and check colour removal with a test photo.

Greenscreen ist Farbausblendung, keine KI-Freistellung. Kleidung in der Schlüsselfarbe kann ebenfalls verschwinden. Die Kameraoriginale bleiben erhalten. Mit aktiviertem Allow cancellation during capture is enabled, the top-left Cancel photo session ends the sequence after the current camera request completes. Saved images are not deleted; a new session does not start automatically.

3. Check guest gallery permissions and image folders

Open Settings > Guest gallery or use the gallery switch and gear icon in unlocked live operation.
Set visibility, position and desired guest permissions. Reprinting and deletion are initially disabled.
Open under Gallery some results and check the event folder.

Originals contains camera files, Processed edited versions and Prints finished layouts. Guest permissions also apply to older images from the same event. Reprints respect additional print permissions, limits and a PIN if required. Deletion affects the selected local file, not automatically other versions or cloud copies; pending sending blocks deletion. Before enabling the gallery, inform guests who can see it.

4. Check USB export and secondary backup

Select under Gallery > USB export the drive and Selected photo or Entire gallery. Check free storage and wait for completion.
Spot-check an original and a print file by opening them at the destination. A complete handover should include at least Originals and Prints.
Open Settings > General > Automatic secondary backup and enable a folder on a second drive.

Automatic photo backup copies originals and finished outputs to an additional selected drive. Edited photos can optionally be included. Missing backup copies are caught up when the configured destination drive reconnects. Deleting in Studio does not delete a backup. Consider secondary copies separately for retention and deletion. Photo backup does not replace a complete system backup.

5. Start the slideshow and test event operation

Set Windows to extend the displays.
On the left, open Slideshow; choose image source, order, duration and crossfade.
Select Open slideshow, drag the window to the second display and use the full-screen icon or F11. Esc exits full screen.

Neue Bilder erscheinen automatisch; die Diashow bietet keine Druck-, Lösch- oder Uploadfunktion. Sie bleibt bei ihrem im Fenstertitel genannten Event, auch wenn du im Hauptfenster wechselst. Bei falschen Bildern den Eventnamen prüfen und dessen Diashow öffnen. Bei doppelten Bildschirmen die Windows-Anzeigeeinstellung korrigieren. Durchlaufe abschließend Aufnahme, Filter, Ergebnis und Rückkehr zum Start; prüfe dabei Export und Sicherung.

Hand over image files in an organised way

Before every handover, check which images belong to the intended event and which versions the recipient needs. Open some exported files on the destination device. Also plan when to clear local images, cloud shares and additional backup copies – these storage locations are separate.

Event abschließen und Speicher gezielt pflegen

Eventbericht als PDF oder CSV

Erstelle zum Abschluss deiner Veranstaltung einen Eventbericht. Das PDF eignet sich zum Aufbewahren; die CSV-Datei kannst du für eine weitere Auswertung verwenden.

Archivierte Events kontrolliert bereinigen

Für archivierte Veranstaltungen bietet Studio eine geschützte Speicherbereinigung. Prüfe zunächst die Vorschau und bestätige anschließend die gewünschte Bereinigung. Sichere Fotos und Exporte, die du weiter benötigst, vorher separat.

Konfigurationssicherungen und die Archivpflege haben unterschiedliche Aufgaben: Eine Sicherung der Studio-Einstellungen ersetzt kein separates Fotoarchiv. Hinweise zur Konfigurationssicherung und zu den Neuerungen findest du im Updateverlauf.

Frequently asked questions

Does an imported video continue playing from the USB stick?

Studio creates local media copies. Check the sequence after import; the USB stick should not be the sole, unverified backup of your files.

Does a QR share expiring also delete my gallery?

No. Temporary cloud sharing is separate from local photos, exports and backups. You need your own process for retaining and deleting those.

Check your setup together

Need help with setup? Describe your devices and planned sequence. Please do not send passwords or private guest photos. Request help Studio and credits in the shop info@fotoboxshop24.de

Further help and information

All Studio guides · System requirements and setup · Cloud credits and QR photo downloads